Collection of Student Records

In this section, you’ll find information regarding:

• Registration Forms;
• Students’ Cumulative File;
• Student Medical Information;
• Critical Incidents and Investigations; and
• Video in School.

Boards of education (board) must take care to only collect or create information about students that is needed in order for the board to:

• provide appropriate educational programming for students and
• ensure that students are safe while in the care of the board.

This will include, but is not limited to, information about:

• identification of the student such as name, age, etc.;
• contact information for parents/guardians;
• previous educational experiences;
• disciplinary matters; and
• medical and psychological information relating to or affecting educational matters.

Virtually all information contained in all student records or files maintained by any employee of a board will fall within the definition of personal records under LAFOIP (see section 23 for the definition of personal information).