Use, Access and Disclosure of Student Records

The “use” of personal information refers to the ability of school division personnel or contractors working directly with the school division to utilize the personal information the school division has collected or created. Section 27 of LAFOIP provides that personal information may be used by the board of education (board) for the purpose for which it was obtained or compiled, or for a use that is consistent with that purpose.

“Access” to personal information refers to the right of an individual to have access to his or her own personal information held by a local authority such as a school division. Section 30 of LAFOIP sets out the right of the individual to access such information.

The “disclosure” of personal information refers to the sharing of such information with third parties – those who are not part of the board or its employees. LAFOIP in section 28(2)(a) sets out the circumstances in which personal information may be disclosed. If the disclosure is not allowed by section 28(2) or by some other specific section of LAFOIP the personal information cannot be disclosed.

In this section, you’ll find information regarding:

• Use by Board Personnel;
• Access by Students;
• Access by Parents or Guardians:
  • Parents of Students Over or Under 18 Years;
  • Non-Custodial Parents; and
  • Guardians.
• Access to Professional Testing and Data;
• Informal Application by Students and Parents;
• Disclosure of Student Records to Third Parties:
  • Transferring Records to Other Boards of Education;
  • School Community Council Members;
  • Ministry of Education;
  • Saskatchewan Health Numbers;
  • Student Marks;
  • Ministries of Justice and Social Services;
  • Public Health;
  • Police;
  • Lawyers;
  • Courts;
  • Media;
  • Community Agencies;
  • Private Consultants;
  • First Nations;
  • Researchers; and
  • Insurance Adjusters.
• Disclosure of Specific Types of Records:
  • Student Assessment Data;
  • Student Counselling Records;
  • Class Lists;
  • Yearbooks;
  • Newsletters;
  • On the Internet;
  • About Graduation;
  • Scholarships and Awards;
  • Photos and Videos; and
  • Archival Records.